Guidelines and Templates

PHASE 1 – Submission of Abstracts

Before submitting an abstract for review by the Scientific Committee, please verify that the information enabling the identification of the authors (names, authors’ affiliations, and references) has been withdrawn. As the review process is double-blind, information enabling the identification of the authors should not appear in the initial version for review. This information should only be included in the final version.

Please read the following guidelines carefully before submitting your abstract.

1. Abstracts must have between 250 and 300 words;

2. All abstracts must be submitted online, on Easychair (see submission >>);

3. An Abstract must be structured to include:

• • Introduction (Context/Justification);
  • Goals and Methods (research design, techniques / instruments for data collection and analysis);
  • Results (obtained or expected)
  • Conclusions. Abstracts should not include references.
  • Please identify these sections clearly in the Abstract.

4. All abstracts submitted to WCQR within the deadlines and according to the guidelines will be subjected to the review process (double-blind review). After completion of the review process, the contact author will be informed about the acceptance or rejection of the submitted work. In both cases, the reviewers’ comments will be available to the authors;

5. If accepted, a final version of the abstract must be submitted.

Please note:
Abstracts must be original and must not be under review for any other conference or national or international publication.

Manuscripts must be written in English, works in other languages will not be considered.

PHASE 2 – Full papers for publication

Authors of accepted Abstracts will be invited to send a full paper version of their work, to be published in journals associated with WCQR2023.

In-Person Presentation

Authors of accepted abstracts will have 15 minutes for the in-person presentation, plus 5 minutes for discussion at the conference.

Online Presentation (Synchronous Session)

Authors may choose to present their work online, in a synchronous session during the WCQR2023 program. Authors will have 15 minutes for presentation + 5 minutes for discussion.

Online Presentation (Recorded Video)

Authors may choose to present their work in a recorded video, according to the guidelines set by the OC. Videos will be made available on the WCQR Youtube channel, open to the community’s questions and comments.

Phases:

• Abstract Submission: submit the Abstract by selecting the option EasyChair “Video Session” (see guidelines in previous sections);
• Video Submission: a Video submitted for a video session is expected to be a stand-alone contribution, which must be self-explanatory thanks to a comprehensive English narration. A Video contribution should have all the typical aspects of a written scientific contribution available to the viewers, by exploiting a video format besides the traditional paper format. Please refer to the following guidelines when sending your video:
  • Videos must have between 1:30 and 5 minutes illustrating new and exciting results;
  • Please do not use special codecs (coders/decoders) in order to provide as much portability across platforms as possible;
  • The use of MPEG-1 (http://en.wikipedia.org/wiki/MPEG-1) or MPEG-4 (http://en.wikipedia.org/wiki/MPEG-4) video formats is strongly recommended;
  • Videos must be narrated in English language;
  • Focus on your own research;
  • Introduce the background of the presented research and explain research objectives;
  • Describe the methodology, resources, and main outcomes; 

Further instructions on the preparation and sending of recorded videos will be sent to authors by email in due time.

• All Abstracts submitted within the deadlines and according to the guidelines will be subjected to a double-blind review process;
• Each of the submitted Abstracts will be reviewed by at least 3 members of the Scientific Committee;
• The content of Abstracts submitted for review by the Scientific Committee should not include information that allows the identification of the authors (to enable a double – blind review process). Thus, names, affiliations and references to the authors should not appear in the Abstract. This information should only be included in the final version;
• After completion of the review process, the contact author will be informed about the acceptance or rejection of the submitted work. In both cases, the reviewers’ comments will be available to the authors. In case of acceptance, authors must meet the recommendations for improvement, prepare and submit the definitive version of the work up to the camera-ready paper submission deadline;
• In case of failure to consider the recommendations made by the reviewers, the Organizing Committee reserves the right not to include these works in the Conference Proceedings;
• The final version of the Abstract should also follow the appropriate style guide and should contain the authors’ data (names, institutions and emails).